Summary: A spreadsheet tracker, 90-day checklist, and three opt-out letter drafts for procurement teams that still run renewals in Excel. Contrax is the same loop when handoffs and proof break the file. Not legal advice — confirm the executed paper.
90-day vendor renewal kit
If you own vendor spend and dates still live in a spreadsheet, start here. The kit is the operating loop: notice date (expiration minus notice days), a named owner, a 90-day queue, and proof if you opt out.
What’s in the ZIP
- CSV tracker: vendor, expiration, notice days, notice date, owner, intent, proof
- Checklist at 90 / 60 / 30 / 14 days
- Three letter drafts: email, vendor portal, certified mail
Who it’s for
Procurement or legal ops with roughly 15–200 vendor agreements, already signing in DocuSign, still chasing auto-renewals that nobody approved. If you have a handful of apps and one owner who never goes on leave, the spreadsheet alone is enough — don’t buy software yet.
Disclaimer
This kit is an operational starting point, not legal advice. Confirm notice period, method, and address in your executed agreement. Contrax does not email the vendor for you; counsel sends notice the way the contract requires.
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When the file breaks — no owner after a handoff, no proof the letter went out, reminders stuck in a calendar — run the same loop in Contrax. See how not to miss a SaaS auto-renewal and renewal software for procurement.